Board elections are held every odd year for a two year term. Our Executive Committee is elected by our board every even year for a 2 year term. Terms start and end at our annual symposium.
Our 2016-2018 Executive Officers are as follows: Chair: David Metz - Chair Emeritus: Matt Kulke - Vice Chair/Secretary: James Howe - Treasurer: Emily Bergsland
The Executive Committee shall be composed of the Chair, Chair Emeritus, Vice Chair/Secretary, Treasurer, Chair (and Co-chair if applicable) of the Research Committee, Chair (and Co-chair if applicable) of the Education Committee and the Executive Director. At least two members of the Executive Committee shall be voting members of the Board of Directors. Only voting members of the Board of Directors have the right to vote on the Executive Committee. The Executive Committee shall have the authority to make on-going decisions between Board meetings that the Executive Committee reasonably believes should not be delayed until the regular Board meeting.
The Treasurer will chair the Finance Committee. The Finance Committee must include three Board members elected by the Board of Directors. The Finance Committee is responsible for developing and reviewing fiscal procedures, a fundraising plan and annual budget with staff and other Board members. The Board of Directors must approve the budget and all expenditures and any change in the budget must be within the annual budget. The fiscal year shall be the calendar year. Annual reports are required to be submitted to the Board showing income, expenditures and pending income. The financial records of the organization are public information and shall be made available to the membership, Board members and the public.
The Chair Emeritus will chair the Nominating Committee. This committee will be comprised of five members inclusive of the Chair Emeritus. At least two of the members will be elected from the active professional membership and cannot serve simultaneously on the Board of Directors, Executive Committee or Advisory Board. The term of office for the Nominating Committee members will be two years. This committee is responsible to nominate individuals for election to the Board of Directors and Advisory Board. The number of individuals nominated for election shall be greater than the number of open positions to be filled.
The Chair of the Conference Organizing Committee (COC) will be appointed by the Executive Committee. This committee will be comprised of the chair/co-chairs of both the Education Committee and Research Committee, the Vice Chair/Secretary of the Executive Committee, accrediting provider representative and the Executive Director. Additional members of the committee can be appointed by the Chair of the COC at their discretion. The committee will have the responsibility to develop the annual educational symposium. Responsibilities will include determining the location and length of the meeting, planning the scientific and educational agenda to include the selection of topics to be presented, speakers, posters and abstracts, and oversight/approval of associated functions proposed during the conference to include the welcome reception, ancillary meetings and proposed satellite symposiums. The group will initially discuss the overall symposium, theme and topics and then the Education Committee will prepare a preliminary agenda with potential speakers for the COC to review and edit for final approval. This committee is also responsible for developing and reviewing fiscal procedures for the activities related to this group and presenting the plan and budget to staff and other Board members. The board must approve the budget and all expenditures must be within the budget.
The Research Chair (Co-chair if applicable) will chair the Research Committee. The term of office for the Chair/Co-chair shall be two years and may be reappointed without limitation on the number of terms s/he may serve. This committee is responsible for developing and reviewing grant and abstract process policies and fiscal procedures related to this committee and presenting the plan and budget to staff and other Board members. The Research Committee will oversee the design and eligibility criteria for grant applications and abstract submissions. They will develop a review and scoring procedure for both completed grant applications and abstract submissions and make recommendations to the Board of Directors regarding funding for research and travel grants.
The specific grant review process can be determined by the Research Committee Chair(s), but should include review of each grant by several individuals who do not have a conflict of interest with the applicant. The committee may recommend a single applicant to the Board for funding, or may present more than one applicant to the Board for consideration of funding, at their discretion. Following grant selection, the Research Committee will also be responsible for providing feedback to applicants who did not receive the grant(s).
The specific abstract review process and travel grant scoring can be determined by the Research Committee Chair(s), but should include evaluation of each abstract by a group of several reviewers who do not have a potential or perceived conflict of interest with the authors. The committee may recommend the number of travel grant awards (not to exceed 10) to the Board for funding. The committee will be present their recommendations of which abstracts should be selected for oral presentation to the Conference Organizing Committee for final approval.
The Research Chair and (Co-chair if applicable) will also participate in the Conference Organizing Committee.
The Education Chair (Co-chair if applicable) will chair the Education Committee. The term of office for the Chair/Co-chair shall be two years and may be reappointed without limitation on the number of terms s/he may serve. This committee is responsible for developing and reviewing educational policies and fiscal procedures related to this committee and presenting the plan and budget to staff and other Board members. The Education Committee will have primary responsiblity for all educational activities, inclusive of the annual symposium. Additional members of the Education Committee may be appointed by the Committee Chair (Co-chair if applicable).
For the annual symposium, the Conference Organizing Committee (COC) will give the Education Committee the broad objectives and topics to include in the program and the Education Committee will formulate a timeline, draft an agenda, select potential speakers based on expertise/publications and then present it to the COC for final editing and approval. This committee will be also be responsible for assuring the CME and legal requirements are followed and all logistics for successful execution of the annual symposium are in place.
For the regional conferences, responsibilities will include the design and approval of the program agenda, speakers and locations for all regional conferences. This committee will also develop and approve any other educational materials endorsed by the society.The Education Chair and (Co-chair if applicable) will also participate in the Conference Organizing Committee.
Regional Conference Committee
Responsibilities of the Regional Conference Committee include the design and approval of the program agenda, speakers and locations for all regional conferences. This committee also develops and approves any other educational materials endorsed by the society. The Education chair and (co-chair, if applicable) will also participate in the Conference Organizing Committee.
Corporate Liaison Committee
The Vice Chair of the Executive Committee is the Chair of the Corporate Liaison Committee (CLC). This committee is comprised of individuals (allied members) from corporate industry with an interest in the execution of the NANETS's mission and will serve in an advisory capacity to the Board of Directors. Only one representative from each company can be a CLC member and will serve for a period of three years. If for some reason the member cannot serve for the full term, the allied affiliate can appoint an alternate member. The designated CLC member from each company may participate in the annual Board of Director meeting but shall have no voting power on subjects related to this committee. There is an annual financial commitment to join the CLC which has been established and voted on by the Board of Directors.
Adopted May 2014